Montgomery County Public Schools (MCPS) Fees

Indoor Facilities Fees

Utilities are included in the base rental fee. Facility fees are calculated based on activities conducted, room type, and time of use. Note that fees apply for ALL time you expect to be in a facility. Time needed for set-up, clean-up and for your participants to vacate the facility must be included in the hours requested.

Set-up/Clean-up

The basic rental fees do not include time to provide special set up arrangements prior to the activity or clean the facility following the activity. The amount of time for these activities will be assessed by the school and Community Use of Public Facilities staff.

Below are estimates for minimum clean up time; these estimates will increase based on the number of people in attendance, the number of rooms used and whether or not refreshments are served.

Classrooms

A 15 minute minimum per room (charged by the hour).

Gyms, Hallways, and All Purpose Rooms

Wet Mopping - A one hour minimum.

Dry Sweeping - A 30 minute minimum.

Bathrooms

One hour per set minimum.

Auditorium

Two to three hours (dependent upon number of people present).


PTA, MCPS Partnerships, and Government Entities Fees

Groups included in this category:

  • Public recreation classes, camps and activities (Montgomery County Recreation Department and municipal recreation departments of Takoma Park, Rockville, Gaithersburg).
  • City, County, State, Federal and other government agency meetings/programs.
  • MCPS partnerships with government agencies and universities for staff development after hours – specific contract provisions apply.
  • PTA partnerships where PTA assumes all liability to include insurance, ADA and Civil Rights compliance for any sponsored groups.
  • An administrative fee will be charged for field use. Note: MCCPTA insurance does not cover school based PTA programs with for-profit entities.
  • PTA, MCPS Partnerships with Universities and Government Entities rates apply to MCPS partnerships. Schools assume all liabilities to include insurance, ADA and Civil Rights compliance for any sponsored groups. MCPS Partnerships with for-profit entities pay for profit rates.

PTA, MCPS Partnerships, and Government Entities Fees - Monday through Friday (1 Hour Minimum)

Room Type Before 6:00 pm After 6:00 pm
APR, Caferia, Other $10.50 / hour $12.50 / hour
Kitchen* $40.25 / hour $42.00 / hour
Gym $10.50 / hour $11.50 / hour
Classroom $7.00 / hour $8.50 / hour
Auditorium* $147.00 / hour $157.00 / hour

* Includes required additional staff. Auditorium and kitchen must always be charged at first room rate.

PTA, MCPS Partnerships, and Government Entities Fees - Saturday, Sunday, Holiday (3 Hour Minimum)

Room Type First Room Additional Rooms (simultaneous use)
APR, Caferia, Other $24.00 / hour $20.00 / hour
Kitchen* $56.00 / hour N/A
Gym $24.00 / hour $20.00 / hour
Classroom - Less than 5 additional classrooms each. $23.00 / hour $20.00 / hour
Classroom - 5+ additional classrooms each. First room at regular rate $23.00 / hour $10.00 / hour
Auditorium* $160.00 / hour N/A

* Includes required additional staff. Auditorium and kitchen must always be charged at first room rate.


Non-Profit Organizations and Community Groups

Groups included in this category:

  • Non-profit organizations
  • Informal community groups, e.g., garden clubs, informal/local sports groups, etc. formed for non-profit purposes.
  • Informal Users – Not for personal gain.
  • Non-County businesses, groups and individuals not located and/or serving Montgomery County will be charged an additional administrative fee: $25.00 per day on weekdays; $50.00 per day on weekends and holidays.

Non-Profit Organizations and Community Groups Fees - Monday through Friday (1 Hour Minimum)

Room Type Before 6:00 pm After 6:00 pm
APR, Caferia, Other $11.00 / hour $18.50 / hour
Kitchen* $41.00 / hour $48.00 / hour
Gym $11.00 / hour $17.00 / hour
Classroom $7.00 / hour $8.50 / hour
Auditorium* $147.00 / hour $157.00 / hour

* Includes required additional staff. Auditorium and kitchen must always be charged at first room rate.

Non-Profit Organizations and Community Groups Fees - Saturday, Sunday, Holiday (3 Hour Minimum)

Room Type First Room Additional Rooms (simultaneous use)
APR, Cafeteria, Other $40.00 / hour $20.00 / hour
Kitchen* $56.00 / hour N/A
Gym $40.00 / hour $20.00 / hour
Classroom - Less than 5 additional classrooms each. $32.50 / hour $20.00 / hour
Classroom - 5+ additional classrooms each. First room at regular rate $32.50 / hour $10.00 / hour
Auditorium* $160.00 / hour N/A

* Includes required additional staff. Auditorium and kitchen must always be charged at first room rate.


For Profit Organizations Fees

Groups included in this category:

  • Enterprise activities with personal gain/benefit to individual providing direct services.
  • MCPS/PTA partnership with a local for-profit entity.
  • Business and other activities with business or for personal gain.
  • Non-County businesses, groups and individuals not located and/or serving Montgomery County will be charged an additional administrative fee: $25.00 per day on weekdays; $50.00 per day on weekends and holidays.

For Profit Organizations Fees - Monday through Friday (1 Hour Minimum)

Room Type Before 6:00 pm After 6:00 pm
APR, Cafeteria, Other $12.00 / hour $20.25 / hour
Kitchen* $42.00 / hour $50.00 / hour
Gym $13.50 / hour $22.50 / hour
Classroom $9.00 / hour $14.50 / hour
Auditorium* $155.00 / hour $167.50 / hour

* Includes required additional staff. Auditorium and kitchen must always be charged at first room rate.

For Profit Organizations Fees - Saturday, Sunday, Holiday (3 Hour Minimum)

Room Type First Room Additional Rooms (simultaneous use)
APR, Cafeteria, Other $50.00 / hour $26.00 / hour
Kitchen* $59.00 / hour N/A
Gym $50.00 / hour $26.00 / hour
Classroom $42.00 / hour $26.00 / hour
Auditorium* $180.00 / hour N/A

* Includes required additional staff. Auditorium and kitchen must always be charged at first room rate.


Camps Operating During Summer Fees

Groups included in this category:

  • Summer and school-break camps, clinics and other activities of a programmatic nature not sponsored by public recreation agencies.
  • Typically, 3+ hours, 3-5 days per week, same participants, and participation covered by single registration or considered a camp by DHHS criteria.

Camps Operating During Summer Fees - Monday through Friday until 6:00 pm

Room Type Non-Profit For-Profit
APR, Cafeteria, Gym, Other $22.00 / hour $24.00 / hour
Kitchen* $41.00 / hour $42.00 / hour
Classroom $12.00 / hour $14.00 / hour
Auditorium* $147.00 / hour $155.00 / hour
Fields with Indoor Access to Restrooms Only $24.50 / hour $25.00 / hour

* Includes required additional staff. Auditorium and kitchen must always be charged at first room rate.


MSDE Licensed Before and After School Childcare Providers (selected by the school) Fees

MSDE Licensed Before and After School Childcare Providers Fees - Monday through Friday until 6:30 pm

Room Type Non-Profit For-Profit
APR, Cafeteria, Gym, Other $10.50 / hour $11.50 / hour
Kitchen* $40.25 / hour $41.00 / hour
Classroom $7.00 / hour $7.50 / hour
Auditorium* $147.00 / hour $155.00 / hour

* Includes required additional staff. Auditorium and kitchen must always be charged at first room rate.


Outdoor Facilities Fees

See Fee Schedule for Ballfield and Stadium Fees.

Outdoor Facilities Fees

Facility Type Non-Profit For-Profit
Outdoor Basketball Court $10.00 / hour $15.00 / hour
Tennis Court $10.00 / hour $15.00 / hour
Parking Lot $16.50 / hour $30.00 / hour
Parking Lot Pick-up / Drop-off Location with Permit $50.00 / hour $75.00 / hour

Other Fees

Late Fees: $10 per month (with incremental increases of $5 per additional $500 owed, based on amounts 30-days past due). See Cancellation Policy for Cancellation and Amendment Fees.

Staff Fees - 3 Hour Minimum

Fee Type Fee
Building Services Worker $30.50 / hour
Building Attendant $30.50 / hour
Cafeteria Worker $29.75 / hour
Media Services Technician $45.00 / hour
User Support Specialist $45.00 / hour
Security Staff $33.50 / hour

Equipment Fees

Fee Type Fee
Audio Visuals $3.00 / hour
Computer Lab $50.00 / use
Piano $25.00 / use
Scoreboard Control Unil $2.00 / hour
Kitchen Use Security Deposit $50.00

Non Resident Fees

Fee Type Fee
Weekday Fee $25.00 / day
Weekend Fee $50.00 / day
Administrative Fee $50.00
Adjustment/Amendment Fee $25.00

Refunds or Credits

Refunds or credits will be issued in accordance with CUPF's cancellation policy provided notice is received from the User within the required time frame. In the event of cancellation by CUPF due to inclement weather or other emergency, CUPF will credit the user's account in full. CUPF is not responsible for advertising, food, or any other costs associated with an activity when facilities are closed due to inclement weather or other emergency.


Emergency Closings

In the event of inclement weather, Community Use of Public Facilities will make cancellation decisions and alert local television and radio stations as soon as possible.Please check our Emergency Closings page for the latest cancellations.

When schools are closed Monday through Friday due to weather conditions, afternoon and evening activities in school facilities are automatically cancelled. Occasionally, it may be necessary to cancel activities in a particular school or facility because of a problem, such as plumbing or heating, etc. In those cases, affected groups will be notified as soon as possible.