Grade: 14 (Non-Exempt)
Salary Range: $35,605-$57,851
Closing Date: Open Until Filled
MONTGOMERY COUNTY CIRCUIT COURT, MARYLAND
Personnel Class Specification
ADMINISTRATIVE AIDE IV – FAMILY DIVISION MASTERS
DEFINITION OF CLASS
An employee in this position performs highly responsible administrative, secretarial and clerical work characterized by handling and coordinating overall office duties for one or more Family Division Masters.
The incumbent shall develop and maintain thorough knowledge of Court organization and procedures, general office practices, and be able to make independent decisions in dealing with the public, staff and other Court employees. Information obtained in the course of the performance of these duties may be confidential or private in nature. The employee in this position must recognize that visitors to the Court may be under significant stress and ensure that they are treated with dignity and discretion as they obtain court-ordered services.
The employee in this position is at will, reports directly to the Family Division Master, and is ultimately responsible to the Court Administrator and the Administrative Judge.
EXAMPLE OF ESSENTIAL FUNCTIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made in accordance with the applicable law to enable individuals with disabilities to perform the essential functions.
- Preparation of Orders, Judgments of Divorce, Reports of the Family Division Masters and routine correspondence.
- Preparation of files and transmittal to the Clerk’s Office with Orders, Exhibits, etc., and mailing of Reports and Orders to counsel.
- Maintenance of “tickler” systems to ensure that Orders and Judgments are promptly submitted when ripe for Judge’s signature and filed.
- Preparation and filing of Family Division Master Disposition Information Sheets on all cases scheduled to be heard before the Family Division Master.
- Maintenance and filing of each Master’s notes in personal filing system.
- Telephone and personal contact with attorneys and general public. Schedule conference calls, in-chambers conferences, child interviews, specially set hearings, etc. Contact attorneys to ascertain status of Consent Orders, Qualified Domestic Relations Orders, financial statements and other pleadings that are due.
- Assist Master in hearing room during Scheduling Conferences, as well as other hearings as may be required. Keep courtroom stocked with appropriate brochures, questionnaires, and forms.
- Monitor printer and distribute orders, parenting brochures, mediation questionnaires, etc.
- Distribute appropriate copies of orders to Assignment Office, Evaluators, and Mediators with face sheets attached.
- Return hearing/event prep sheets and memoranda to Case Managers.
- Review Consent Orders for presentation to the Master on any cases that have settled (via facilitation or otherwise). Determine whether hearing dates should be removed and remove them by entering the appropriate disposition code in the computer. Notify the Assignment Office of the need to remove custody merits hearings scheduled in cases that have settled. Determine whether a case has closed and give appropriate notice to the Clerk’s Office.
- Update the status of cases that appear on an Exceptions report. Review files for fee petitions and appointment of Best Interests attorneys for presentation to the Master. Follow up with counsel to obtain financial statements and other pleadings that are due. Notify attorneys of prospective appointments to serve, for example as a Best Interests Attorney, in family law cases. Prepare orders for signature.
- Prepare monthly “under advisement list” to be submitted to the Administrative Judge. Prepare Master’s leave requests and submit them to Administrative Judge, Administrative Office of the Court, Family Division Coordinator, Assignment Commissioner and Courtroom Clerks.
- Order transcripts from Technical Services for oral recommendations of the Master and process them when received.
- Support and provide back up for the other Assistant positions assigned to the Family Division Masters and Special Master.
- Develop and maintain positive working relationships with other court personnel.
KNOWLEDGE, SKILLS AND ABILITIES
- Ability to work the full-time standard Court work schedule of 8:00 a.m. to 5:00 p.m. (Monday through Friday) with flexibility to accommodate any necessary early or late meetings.
- Maintain a regular, punctual and reliable level of attendance.
- Ability to work independently.
- Ability to communicate effectively, both orally and in writing.
- Ability to exercise a high degree of judgment, tact, diplomacy and competence in dealing with judges, attorneys, court personnel and the public.
- Ability to handle stress and maintain a professional demeanor when dealing with court personnel and the public at all times.
- Spanish language skills, while not required, are desired.
- Excellent oral communication skills and an even temperament are high priority considerations for this position.
- Ability to lift and carry stacks of court files; transport court files from one department to another within the Court.
This job description describes the general nature, level of work, and essential functions being performed by a person in this position. The job description shall not be construed to describe an exhaustive list of all duties that may be performed by such a person. It does not proscribe or restrict additional tasks and assignments that may be required by the Judicial Officers and/or the Court Administrator.
- High school graduate with minimum of 3 years secretarial or paralegal experience. Legal experience highly preferred. An equivalent combination of experience and education may be substituted.
- Competency in Microsoft Office Suite.
- Superior writing skills and command of English are essential.
- Ability to type 45 words per minute accurately.
- Ability to use digital dictation or similar equipment preferred.
- Competence and temperament to interact professionally and courteously with the legal community, in-house court personnel, and the general public in a fast paced environment.
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50 Maryland Avenue, Rockville, Maryland 20850
Office Hours: Monday through Friday, 8:30 AM - 4:30 PM