MEETING OF THE
In Attendance:
Board Members:
Samuel Statland,
President
John Sullivan, Vice President
Nancy Dacek,
Secretary
Nahid Khozeimeh
Jerrold Garson
Rosalyn Pelles
Lucia Nazarian
Staff:
Margaret Jurgensen, Director
Sara Harris, Deputy Election
Director
Leslie Hatch, Election Judge
Coordinator
Betty Ann Lucey,
Registration Manager
Christine Rzeszut,
Gilberto Zelaya, Outreach
Coordinator
Kevin Karpinski,
Council
Marjorie Roher,
Administrative Specialist
Renee Adams, Election Aide
Guests:
Bryan Hunt, Office of
Management and Budget
Mark Posner,
Barbara Sanders, League of
Women Voters of
Jeanne Toungara
Convene Meeting and Declare Quorum Present
Mr. Statland called the meeting
to order at
Approval of
Minutes from the
Additions/Changes to the Agenda
There were no addition/changes to the agenda.
Special Executive Session
The Board members met to
discuss the performance of an election judge who had requested the opportunity
to meet withmet before the Board.
A motion was made by Mr.
Garson to adjourn the Executive Session and reconvene in regular session. The motion was seconded by Mr. Sullivan and
carried unanimously, with the Board reconvening in regular session at
A motion was made by Mrs. Decek to reassign an election judge to a different
precinct. The motion was seconded by Mr. Garson and carried unanimously.
Election Director Status Reports
State Board of Elections
Ms. Jurgensen reported that
the Montgomery County Board staff submitted the deployment plan of election
related equipment, election judges and supporting staff for the November
election. She reported that the Montgomery County Board will deploy all voting
units and electronic poll books leaving 50 voting units and 60 electronic poll
books for emergency deployment for the precincts. Projections of the number of
registered voters are estimated to be 553,700. The
Ms. Jurgensen reported that
the
Site visit and consultation with Chief Election Judges by
a Board member or staff to confirm need for additional unit as opposed to poor
line management or under-utilization of staff or equipment. Line management has
been the problem in the past.
Authorization is identifiable/auditable.
BoE staff will prepare and
deploy additional EPBs as needed.
BoE staff will prepare and
deploy additional DREs needed.
The unit is assigned to the precinct and does not create a
new accounting center, adding unnecessaryunneeded
confusion on the night of the Election.
State Spare Unit Deployment (SUD) cancan not be
accumulated via modem. The added effect can confuse Judges because State has no
training procedures in place for election judges.
Training is in place and the State plan was received too
late for uniform implementation county wide including the importance of
consistency in election judge training.
SUD saves only every 20 minutes. A unit can be in place in
60 minutes after Board confirmation of necessity.
Deployment of 140 to 150 units on Election Day in this
community with traffic issues is unrealistic. Preferred is to get the units out
as part of original planned deployment and layout provided to all Chief
Election Judges.
Ms. Jurgensen stated that
staff has determined that our assignment of units now will allow the election
judges to set up the room properly. She explained that this permits for the
modem transmission of results at the end of the night, an effort to have 66% of
results reporting by the close of the
Ms. Jurgensen reported that
adjustments were made on October 15 because the voting population had increased
by at least 200 persons in some polling places. She statedstaed
that Touchscreen machinestouchscreens
were added to the following precincts:
Precinct 2-6
Precinct 5-2
Precinct 9-8
Precinct 13-47 NOAANOAH
Precinct 13-55
Polling Place Supplies Verification Plan
Ms. Jurgensen reported that sheit was transmitted to the State Board the requirements
of the critical polling places supplies check list and verification for
Montgomery County Board of Elections to perform prior to election judge pick-up
scheduled for
SBE/LBE Security Plan Review
Ms. Jurgensen reported that
the Security Planit was reviewed with the State Board
of Elections representative Michael Kortum. the security plan in place for the Board Emergency plans for
polling places and instructions provided
to the election judges were contained in the Chief Judge Toolkit. She informedInformed Mr. Kortum that
polling place facility information is provided to Homeland Security, Police,
and Fire/Rescue for the safety of voters and all election personnel.
Conference Calls with SBE
Reviewed MDVoters processing
procedures for voter applications
Reviewed questions regarding absentee voting
Reviewed voting system security issues and required
documentation
Reviewed delivery of SBE required deliverables and
verification of same
Review critical dates for Election
1. October 21- last night at
2. October 22 - commence download of precinct registers from MD
Voters
3. October 22 - L&A completion and public testing of
4. October 23 -commence creation of master card for electronic
poll books
5. October 29 -Delivery of election equipment.
*** Mr. Zelaya entered
meeting at
Election Judge Update
Ms. Jurgensen reported that the
Ms. Jurgensen stated that
Greeter positions are available for approximately 15 persons. The staff decided
to purchase disposable phones for Greeters with 60 minutes to assist voters who
appear at incorrect polling places. She stated each volunteer will also have a
street directory and precinct register to use to get the voter to the correct
location or verify they are in the correct location. Ms. Jurgensen reported
that Greeters will be at each polling place from
Ms. Jurgensen reported that Roamer positions are filled
and will serve as line managers, technical support and runners for extra
equipment or supplies in polling places on their route. She stated that 5
runners for polling place supply delivery on Election Day have been recruited.
Ms. Jurgensen explained that the
Budget
Ms. Jurgensen reported that
the Preliminary Budget for upcoming budget year will be discussed in Executive
Session. She stated that year to date, the Board has
not received billing for 2008 special elections from SBE. Ms. Jurgensen reported
that staff is working
overtime to process all voter applications, absentee requests and election
judge recruiting; the result is a budget deficit in personnel line item. Ms.
Roher reported that the latest FY08 spreadsheet is provided in the packet which
covers the period through September 30. She explained there are only three
areas where we are showing a deficit:
Part-time Salaries/Seasonal Temporary Employees
Communication Circuits - -due to purchase orders for
wiring the
Other Books, Videos, and Subscriptions - -due to the
editing and creating of various videos/PSAs for the
General Election.
Ms. Roher stated that the
FY10 budget will be discussed in Executive Session.
Facility Issues
Ms. Jurgensen reported that
an emergency generator will be delivered to the Board of Elections on
Ms. Roher stated that the
Voter Registration
Ms. Jurgensen thanked Mrs. Lucey
for her efforts. She explained that Voter Registration staff is working
overtime until
USPS carrier route walk
sequence order. Ms. Jurgensen stated that the goal is to affix addresses on the
sample ballots on
Ms. Jurgensen reported that
on
Board Attorney Report
Mr. Karpinski briefed the Board
on the lawsuit by Citizens for Responsible Government and forwarded legislative
changes.
New Business
Report on Election Preparations
Ms. Jurgensen discussed important dates for Board
requirements.
Voting Units
Ms. Jurgensen reported that unit preparation is 100%
complete and the staff has identified 35 units that may be deployed on Election
Day. She stated that this will allow additional units to be available for
deployment on Election Day from our reserve units. Ms. Jurgensen noted that we
have submitted our
The precincts that were
chosen by the Board for verification as well as the 10% validation of Election
Day voting units are:
04-30,04-15,04-34,05-14,06-01,07-03,07-09,07-11,07-13,07-31,07-32,08-03,08-12,09-17,09-20,10-02,10-04,10-05,10-12,13-03,13-11,13-14,13-42,13-58.
Electronic Pollbooks and
Printers
Ms. Jurgensen reported that
the EPBs and printers are being charged at this time.
She stated that the data is expected to be uploaded beginning on
Election Task Force
Ms. Jurgensen explained the
duties and assignments of the Election Task Force to the Board.
General Election Media
Ms. Roher stated that the
signs are posted on Ride-On buses. She stated that the Election Day schedule
has been created for all groups and have been provided with credentials and a
set of media/visitor guidelines. Mr. Sullivan suggested changing website to add
media schedule. Ms. Roher reported that a copy of the schedule will be provided
to each Board Member on November 3. She noted that she will be contacting each
Board Member at
Report on the Executive Session
At
The Montgomery County Board
of Elections met in closed session on this date. The following members of the
Board and staff were in attendance: Samuel L. Statland,
Nancy Dacek, John J. Sullivan, Nahid
Khozeimeh, Jerrold Garson, Rosalyn Pelles, Lucia Nazarian, Margaret
A. Jurgensen, Sara Harris, Kevin Karpinski, Rosalyn Pelles, Marjorie Roher, and Renee Adams.
Ballots
The Board discussed the
perforation of the Ballots.
FY10 Operating Budget
Ms. Roher discussed the FY10 Budget spreadsheet with the
Board. The Board concurred with the
spreadsheet and requested that Ms. Roher move forward with the budget
submission.
Executive Session Minutes
Ms. Roher distributed minutes
from the
There were no other items discussed in Executive
Session.
A motion was made by Mr.
Garson to adjourn the Executive Session and reconvene in regular session. The motion was seconded by Mr. Sullivan and
carried unanimously, with the Board reconvening in regular session at
Executive Session Minutes
A motion was made by Ms. Dacek to approve the Executive Minutes from the
Future Meetings
A.
B.
C.
D.
E.
G.
H.
I.
J.
Adjournment
With no further business, a motion was made by Mr. Garson
to adjourn the meeting. The motion was seconded by Mr. Sullivan and carried
unanimously. The meeting was adjourned at
Respectfully
submitted,
Marjorie
M. Roher
Administrative
Specialist
APPROVED BY THE BOARD:
Approved
Jerrold S. Garson
Board President