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Montgomery County Public Schools (MCPS) Fees
Indoor Facilities Fees
Utilities are included in the base rental fee. Facility fees are calculated based on activities conducted, room type, and time of use. Note that fees apply for ALL time you expect to be in a facility. Time needed for set-up, clean-up and for your participants to vacate the facility must be included in the hours requested.
Set-up/Clean-up
The basic rental fees do not include time to provide special set up arrangements prior to the activity or clean the facility following the activity. The amount of time for these activities will be assessed by the school and Community Use of Public Facilities staff.
Below are estimates for minimum clean up time; these estimates will increase based on the number of people in attendance, the number of rooms used and whether or not refreshments are served.
Classrooms
A 15 minute minimum per room (charged by the hour).
Gyms, Hallways, and All Purpose Rooms
Wet Mopping - A one hour minimum.
Dry Sweeping - A 30 minute minimum.
Bathrooms
One hour per set minimum.
Auditorium
Two to three hours (dependent upon number of people present).
PTA, MCPS Partnerships, and Government Entities Fees
Groups included in this category:
- Public recreation classes, camps and activities (Montgomery County Recreation Department and municipal recreation departments of Takoma Park, Rockville, Gaithersburg).
- City, County, State, Federal and other government agency meetings/programs.
- MCPS partnerships with government agencies and universities for staff development after hours – specific contract provisions apply.
- PTA partnerships where PTA assumes all liability to include insurance, ADA and Civil Rights compliance for any sponsored groups.
- An administrative fee will be charged for field use. Note: MCCPTA insurance does not cover school based PTA programs with for-profit entities.
- PTA, MCPS Partnerships with Universities and Government Entities rates apply to MCPS partnerships. Schools assume all liabilities to include insurance, ADA and Civil Rights compliance for any sponsored groups. MCPS Partnerships with for-profit entities pay for profit rates.
| Room Type | Before 6:00 pm | After 6:00 pm |
|---|---|---|
| APR, Caferia, Other | $10.50 / hour | $12.50 / hour |
| Kitchen* | $40.25 / hour | $42.00 / hour |
| Gym | $10.50 / hour | $11.50 / hour |
| Classroom | $7.00 / hour | $8.50 / hour |
| Auditorium* | $147.00 / hour | $157.00 / hour |
* Includes required additional staff. Auditorium and kitchen must always be charged at first room rate.
| Room Type | First Room | Additional Rooms (simultaneous use) |
|---|---|---|
| APR, Caferia, Other | $24.00 / hour | $20.00 / hour |
| Kitchen* | $56.00 / hour | N/A |
| Gym | $24.00 / hour | $20.00 / hour |
| Classroom - Less than 5 additional classrooms each. | $23.00 / hour | $20.00 / hour |
| Classroom - 5+ additional classrooms each. First room at regular rate | $23.00 / hour | $10.00 / hour |
| Auditorium* | $160.00 / hour | N/A |
* Includes required additional staff. Auditorium and kitchen must always be charged at first room rate.
Non-Profit Organizations and Community Groups
Groups included in this category:
- Non-profit organizations
- Informal community groups, e.g., garden clubs, informal/local sports groups, etc. formed for non-profit purposes.
- Informal Users – Not for personal gain.
- Non-County businesses, groups and individuals not located and/or serving Montgomery County will be charged an additional administrative fee: $25.00 per day on weekdays; $50.00 per day on weekends and holidays.
| Room Type | Before 6:00 pm | After 6:00 pm |
|---|---|---|
| APR, Caferia, Other | $11.00 / hour | $18.50 / hour |
| Kitchen* | $41.00 / hour | $48.00 / hour |
| Gym | $11.00 / hour | $17.00 / hour |
| Classroom | $7.00 / hour | $8.50 / hour |
| Auditorium* | $147.00 / hour | $157.00 / hour |
* Includes required additional staff. Auditorium and kitchen must always be charged at first room rate.
| Room Type | First Room | Additional Rooms (simultaneous use) |
|---|---|---|
| APR, Cafeteria, Other | $40.00 / hour | $20.00 / hour |
| Kitchen* | $56.00 / hour | N/A |
| Gym | $40.00 / hour | $20.00 / hour |
| Classroom - Less than 5 additional classrooms each. | $32.50 / hour | $20.00 / hour |
| Classroom - 5+ additional classrooms each. First room at regular rate | $32.50 / hour | $10.00 / hour |
| Auditorium* | $160.00 / hour | N/A |
* Includes required additional staff. Auditorium and kitchen must always be charged at first room rate.
For Profit Organizations Fees
Groups included in this category:
- Enterprise activities with personal gain/benefit to individual providing direct services.
- MCPS/PTA partnership with a local for-profit entity.
- Business and other activities with business or for personal gain.
- Non-County businesses, groups and individuals not located and/or serving Montgomery County will be charged an additional administrative fee: $25.00 per day on weekdays; $50.00 per day on weekends and holidays.
| Room Type | Before 6:00 pm | After 6:00 pm |
|---|---|---|
| APR, Cafeteria, Other | $12.00 / hour | $20.25 / hour |
| Kitchen* | $42.00 / hour | $50.00 / hour |
| Gym | $13.50 / hour | $22.50 / hour |
| Classroom | $9.00 / hour | $14.50 / hour |
| Auditorium* | $155.00 / hour | $167.50 / hour |
* Includes required additional staff. Auditorium and kitchen must always be charged at first room rate.
| Room Type | First Room | Additional Rooms (simultaneous use) |
|---|---|---|
| APR, Cafeteria, Other | $50.00 / hour | $26.00 / hour |
| Kitchen* | $59.00 / hour | N/A |
| Gym | $50.00 / hour | $26.00 / hour |
| Classroom | $42.00 / hour | $26.00 / hour |
| Auditorium* | $180.00 / hour | N/A |
* Includes required additional staff. Auditorium and kitchen must always be charged at first room rate.
Camps Operating During Summer Fees
Groups included in this category:
- Summer and school-break camps, clinics and other activities of a programmatic nature not sponsored by public recreation agencies.
- Typically, 3+ hours, 3-5 days per week, same participants, and participation covered by single registration or considered a camp by DHHS criteria.
| Room Type | Non-Profit | For-Profit |
|---|---|---|
| APR, Cafeteria, Gym, Other | $22.00 / hour | $24.00 / hour |
| Kitchen* | $41.00 / hour | $42.00 / hour |
| Classroom | $12.00 / hour | $14.00 / hour |
| Auditorium* | $147.00 / hour | $155.00 / hour |
| Fields with Indoor Access to Restrooms Only | $24.50 / hour | $25.00 / hour |
* Includes required additional staff. Auditorium and kitchen must always be charged at first room rate.
MSDE Licensed Before and After School Childcare Providers (selected by the school) Fees
| Room Type | Non-Profit | For-Profit |
|---|---|---|
| APR, Cafeteria, Gym, Other | $10.50 / hour | $11.50 / hour |
| Kitchen* | $40.25 / hour | $41.00 / hour |
| Classroom | $7.00 / hour | $7.50 / hour |
| Auditorium* | $147.00 / hour | $155.00 / hour |
* Includes required additional staff. Auditorium and kitchen must always be charged at first room rate.
Outdoor Facilities Fees
See Fee Schedule for Ballfield and Stadium Fees.
| Facility Type | Non-Profit | For-Profit |
|---|---|---|
| Outdoor Basketball Court | $10.00 / hour | $15.00 / hour |
| Tennis Court | $10.00 / hour | $15.00 / hour |
| Parking Lot | $16.50 / hour | $30.00 / hour |
| Parking Lot Pick-up / Drop-off Location with Permit | $50.00 / hour | $75.00 / hour |
Other Fees
Late Fees: $10 per month (with incremental increases of $5 per additional $500 owed, based on amounts 30-days past due). See Cancellation Policy for Cancellation and Amendment Fees.
| Fee Type | Fee |
|---|---|
| Building Services Worker | $30.50 / hour |
| Building Attendant | $30.50 / hour |
| Cafeteria Worker | $29.75 / hour |
| Media Services Technician | $45.00 / hour |
| User Support Specialist | $45.00 / hour |
| Security Staff | $33.50 / hour |
| Fee Type | Fee |
|---|---|
| Audio Visuals | $3.00 / hour |
| Computer Lab | $50.00 / use |
| Piano | $25.00 / use |
| Kitchen Use Security Deposit | $50.00 |
| Fee Type | Fee |
|---|---|
| Weekday Fee | $25.00 / day |
| Weekend Fee | $50.00 / day |
| Administrative Fee | $50.00 |
| Adjustment/Amendment Fee | $25.00 |
Refunds or Credits
Refunds or credits will be issued in accordance with CUPF's cancellation policy provided notice is received from the User within the required time frame. In the event of cancellation by CUPF due to inclement weather or other emergency, CUPF will credit the user's account in full. CUPF is not responsible for advertising, food, or any other costs associated with an activity when facilities are closed due to inclement weather or other emergency.
Emergency Closings
In the event of inclement weather, Community Use of Public Facilities will make cancellation decisions and alert local television and radio stations as soon as possible.Please check our Emergency Closings page for the latest cancellations.
When schools are closed Monday through Friday due to weather conditions, afternoon and evening activities in school facilities are automatically cancelled. Occasionally, it may be necessary to cancel activities in a particular school or facility because of a problem, such as plumbing or heating, etc. In those cases, affected groups will be notified as soon as possible.