How to Hold an Election
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Holding annual election is crucial to the authority of an association's board of directors. The election process must follow the association’s documents as well as the governing laws. When the validity of the board's election is in dispute, the validity of its actions may be doubtful as well. 

All association’s governing documents contain procedures for calling and holding annual elections of their boards. In order to help members through the process, the CCOC has developed this election package of sample forms and checklists. The package is designed to be used with, and not as a substitute for, the procedures contained in the association's governing documents.

NOTE: If you're having difficulties viewing the PDFs below, you might want to consider installing Adobe Acrobat Reader onto your computer.

  1. Cover Letter "How to Hold an Annual Election"
  2. Checklist - Annual Meetings and Elections
  3. Call for Nominations (Form 1)
  4. Application for Board of Directors (Form 2)
  5. Checklist for Annual Meeting Documents (Form 3)
  6. Notice of Annual Meeting and Election (Form 4)
  7. Agenda (Form 5)
  8. Official Proxy/Ballot (Form 6)
  9. Ballot (Form 7)
  10. Notice of 2nd Meeting (Form 8).

For a general review of the election process, please read our online Manual and Resource Guide.