Steps to Book an Event at the Silver Spring Civic Building at Veterans Plaza

1. Read the Policies and Procedures Document

   Read our policies and procedures document in its entirety before submitting an Application for Use.

   Note for Youth Events: For events that are primarily youth-focused (where the majority of attendees are minors, such as with many Sweet 16s) additional restrictions apply. Depending on size for the event, 1 or 2 Security Officers will be required (each at a rate of $35.00/hour). Youth events must conclude by 11:00pm during the week and 11:30pm on Fridays/Saturdays, no later; cleanup time can occur afterward. We frequently ask that users book 2 rooms for youth-focused events. A Guest List will be requested from the venue and Wrist Bands will be required for all authorized attendees (provided by the user). Events cannot be advertised on social media.

2. Check Room and/or Space Availability and Determine Fees

   Contact the Silver Spring Civic Building at Veterans Plaza staff at 240-777-5350 during office hours Wednesday through Sunday or email us at CUPFCivicBuilding@MontgomeryCountyMD.gov to help you check for available dates and times ( including holidays), answer your questions, and schedule a tour if necessary. Virtual tours are also available.

   A Cost Guide / Fee Chart provides current costs / fees to reserve Silver Spring Civic Building at Veterans Plaza rooms or spaces.

   Important Note: Funding assistance is provided through various programs such as the Community Access Program and the Safe Summer Program.

3. Book the Event

   New applicants or facility users must submit the following items to the Community Use of Public Facilities (CUPF) for the booking to be accepted.

   Returning facility users in good standing must submit the following required items in order for CUPF staff to accept the booking as complete.

   1. A completed and signed the Application For Use Form and Facility Use License Agreement (FULA)
      • Once you have completed and signed your Application for Use and FULA, please email it to a Booking Specialist for review
   2. A Drivers License or another State issued identification card must be presented to a CUPF staff in-person. Do NOT email a photo your license.
   3. Payment for all fees due at time of reservation for room use once your application is approved as complete
   4. A completed and signed the Application For Use Form and Facility Use License Agreement (FULA)
      • Once you have completed and signed your Application for Use and FULA, please email it to a Booking Specialist for review
   5. Payment for all fees due at time of reservation for room use once your application is approved as complete

4. Pay for the Event

   Payment for all fees due at time of reservation for room use once your application is approved as complete. Fees are calculated based on actual time of permit and required staffing.

   For online payments, please follow the steps below:

   1. Create an Active Montgomery Account if you don't already have one
   2. Login to your Active Montgomery Account
   3. Click the My Account link at the top right, then "Pay Old Balances" under "History & Balances"
   4. Select your event(s) and Add to Cart, then Proceed to Checkout
   5. Fill out the billing information and click Continue to process the payment
   6. For Payments in-person or over the phone, please e-mail our Administrative Assistant representative to schedule an appointment.  
      • Exceptions: 
        •  Great Hall and Veterans Plaza ($250 is due at the time of reservation and is applied to the total cost of permit)​

Plan for the Event

• ​Each event is unique and requires planning.

• Sample Insurance Document. General Liability Insurance is required for all use.

• One-day Class C Special Alcohol License. Required if alcohol will be sold during the event. If alcohol without sales is requested, then an alcohol plan must be submitted to the Operations Manager.

• All required documents must be submitted prior to the event to the Logistics Specialist.

• For help with event planning, and to finalize event details as necesary, please contact the Logistics Specialist.