Facility Reservation -
Montgomery County Public School Facilities

While we welcome many different types of use within indoor school facilities, there are some guidelines and restrictions. We encourage user groups to familiarize themselves with all guidelines and restrictions prior to submitting a reservation request. These guidelines and restrictions will be attached as part of each permit issued. Groups are responsible for adhering to such. Read the general guidelines and restrictions for use of indoor school facilities.

Fees for use of schools are based on facility type, group type, activity, and event date/time. Please refer to our current Fee Schedule for details.

Opportunities for waived or reduced fees exist with our Facility Fee Assistance Program. For more information, please visit the Facility Fee Assistance Program web page.

Our online reservation software, ActiveMONTGOMERY , requires that you create an account before submitting a reservation request. Create your online account.

For general use, groups may request space for the school year anytime beginning August 15 each year with at least seven days notice; groups may requests space for the summer break anytime beginning May 1 each year with at least seven days notice. Space should be requested via ActiveMONTGOMERY .

Groups registered through the State of Maryland as a summer camp may qualify for our high-volume use booking process, if utilizing large quantities of space on a regular basis having a direct impact on large numbers of County residents. Application must be submitted after January 1 but no later than February 1 each year to receive priority processing. Groups that miss the February 1 submission deadline may submit their request on or after May 1 via ActiveMONTGOMERY and will no longer receive priority consideration. Visit the Priority High Volume Bulk Use Form to submit your priority application.

CUPF strongly supports school use for PTA / PTSA activities. PTA / PTSA-sponsored activities are given priority consideration and the lowest facility rates. Some use is free, while other activities are charged nominal fees to cover operating and other related expenses. All PTA/PTSA activities must be booked through CUPF in order to ensure that the space is reserved and that HVAC needs are properly communicated to MCPS. For the most current PTA / PTSA information.

In addition to scheduling event in Montgomery County Public Schools, CUPF also collaborates with MCPS Energy Management to ensure heating and cooling is turned on for all events outside of school hours. For this reason, all after school activities, including PTA events, must be entered into the CUPF scheduling database. In addition, PTA programs that require use of MCPS support staff will also need a facility use permit.

Use by schools and other MCPS offices should be submitted to CUPF by August 15 each year, with the understanding that schools and MCPS offices may still displace users through September 15, for the entire school year. After September 15, previously scheduled community use activities will not be automatically cancelled. Schools should consider alternate dates and facilities if possible. Emergency conflicts will be referred to CUPF staff, who will make every effort to accommodate the space needs of both the school and the community.

Use by government offices, departments, and agencies will receive priority use if submitted no later than August 1 each year for the upcoming school year. Space may be requested via ActiveMONTGOMERY, or via CUPF high-priority reservation request form.

Licensed childcare providers selected via bid process by a school and or MCPS should visit the Childcare Program in MCPS web page for additional information regarding their use of school facilities.