Resources
To go directly to a particular resource category, click on the link below or scroll down to view all available resources.
Training
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New Hires (and existing employees!) are encouraged to review the Job Aids.
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Employees should review the Job Aids - Employee
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Managers should review the Job Aids - Manager
- Ensuring Accountability in Timekeeping for Managers and Supervisors is currently an instructor-led course on MS Teams.
- Available Classes: (Mandatory for Managers, required once every five years)
- Class Dates for 2024
- Thursday November 14, 2024: 9:30 AM - 12:00 PM
- Registration closes the day before the class. Participants will be emailed a link. Please use a desktop monitor to view the class. Participation is required. Late arrivals and early departures will not receive credit
- MCG employees with an MCG Computer Network Login: AccessMCG ePortal
- Enrollment instructions: Enroll in a Class
- Thursday November 14, 2024: 9:30 AM - 12:00 PM
- Class Dates for 2024
- For those managers and supervisors who have already taken the course, the course materials and handouts are available below:
- Available Classes: (Mandatory for Managers, required once every five years)
Events
OTHER:
- Delayed Opening/Early Closure Guidance
- Liberal Leave Guidance
- Timekeeping Guidance for a Declared General Emergency
- Montgomery County Status of Government (PowerPoint)
General Guidance
- GSS 25-Year Longevity Implementation Delayed - Traci Anderson Memo - September 12, 2024
- FY25 Compensation Changes – Traci Anderson Memo - June 21, 2024
- MCtime Point of Contact List (including Holiday Coordinators)
- Use of Accurate Pay Codes - Tim Firestine Memo - January 5, 2015
- Pay Code Descriptions
- Accurate Time Recording Fact Sheet - Attachment to Tim Firestine Memo
- Multilingual Certification Program - Overview and Guidance
- MCtime Glossary
- Minutes to Decimal Conversion Chart
- Overtime Thresholds
- Use of Flex Hours Worked Pay Code
- MCGEO Shift Differential Job Aid - July 2023
- Employee's Last Day and After Timekeeping
- Pay Schedule FY25
Timekeeping Toolkit Tips
- Newly Hired Employee Resources (03/2022)
- Holiday Timekeeping Resources (11/2021)
- Personal Day Reminder (11/2024)
- Pay Code Moves – Form of Compensation Errors (09/2021)
- New Fiscal Year – Special Leave Considerations (07/2022)
- MCtime Training Resources (02/2019)
- Sick and Safe Leave (09/2018)
- Part-time Employee Timekeeping Considerations (07/2018)
Pay Period Close (PPC) Checklists for Managers
Leave Guidance
- Annual and Compensatory Leave Carryover Memo – December 28, 2023
- Admin Leave – Other and County-Wide Transfer Reason Codes
- Editing Overtime for an Unscheduled Absence
- Family Sick Leave Guidance
- Guidance on Reason Codes for Union Administrative Business - Effective September 4, 2016
- Personal Day Usage
- Unpaid Leave – LWOP and AWOL
- Workers Compensation Leave Administration Chart
- Personal Day Proration
- PTO Proration
- Accrual Information for GSS Employees
Holidays
- 2024 Payday/Holiday Calendar (July 2024)
- 2025 Payday/Holiday Calendar (November 2024)
- 2024 OHR Holiday Schedule Memo
- 2025 OHR Holiday Schedule Memo
- MCtime Point of Contact List (including Holiday Coordinators)
- Holiday Guidance for Regular, Full-time and Part-time Employees
- Holiday Guidance for Transit Managers
- Editing Holiday Premium Pay for an Unscheduled Absence
- Holidays Paid as Administrative Leave
FMLA & PARENTAL & PAID PARENTAL Guidance
- OHR FMLA Memo - Effective January 8, 2017
- FMLA, Parental and Paid Parental Timekeeping Reporting Job Aid
- Paid Parental Leave (PPL) OHR Announcement – Effective November 7, 2022
- Adding a Comment Code Job Aid
Sick and Safe Leave
- Earned Sick and Safe Leave Memo - Effective October 1, 2016
- Earned Sick and Safe Leave - Additional Uses - Effective November 30, 2016
- Guidance for Earned Sick and Safe Leave - FAQs
- Earned Sick and Safe Leave Timekeeping Job Aid
Acting Promotion
- Temporary Promotion and Assignment Processes Memo
- MCGEO - Acting Promo/Temporary Assignment Job Aid (July 2021)
- OHR's MCGEO Temporary Promotion and Assignment Process Frequently Asked Questions (FAQs)
New Employees
- New Employee Information
- New Employee Frequently Asked Questions (FAQs)
- Employee Tasks Job Aid
- Manual Time Tracking Form
Volunteer Election Worker Program
- Montgomery County Employee Volunteer Election Worker Program Job Aid (10-11-2024)
- Montgomery County Board of Elections - Home Page
- Election Judge - Program Overview
- Serving as Election Judges - MCG.Postmaster Notification
Department Specific Resources
- DOCR - Department of Corrections and Rehabilitation 42
- DPS - Department of Permitting Services 75
- FRS Fire Rescue Department 45
- POL Police Department 47
- Transportation Department 50
- Highway Services PPC Checklist
- Transit PPC Checklist
- Holiday Guidance for Transit Managers
Alcohol Beverage Services (ABS) Timeclocks
- ABS Schedule Forms
- Employee Job Aids
- Manager Job Aids
- InTouch Terminal for Retail Managers
- InTouch Terminal for Warehouse Managers
- MCtime Quick Reference Guide
- Job Aid Genie ABS Exceptions
- Job Aid Genie ABS Biometric Status
- Job Aid ABS Meal Deductions
- Job Aid Manually adding Shift Differential to Timecard
- Job Aid How to Obtain Badge ID to Record in MCtime People Record
- Job Aid Device Source Validation
- Job Aid Audit Review displays Mgr Name for Emp Punch